A clean and tidy Gmail inbox is everyone’s dream. It brings you a feeling of transcendence and freedom. However, many users have been struggling to keep their Gmail inbox tidy and often encounter difficulties in organizing important and relevant emails.
Although there are multiple solutions, we will focus on the five best tips to keep your Gmail inbox clean. Before you begin, you should remember that keeping your inbox clean is a never-ending continuous effort. However, you can apply our suggested techniques to ease some trivial matters.
Here are the best tips to keep your Gmail inbox clean on desktop and mobile devices.
1. USE MAIL CATEGORIES:
While it’s helpful to add tags to existing emails, you can also control them before you receive them. how is it? By classifying emails.
To create a category, use the following steps:
Step 1: In your Gmail account, go to the Settings icon and click See all settings.
Step 2: On the Inbox tab, tick all of the categories you want to show on your page. Remember, though, that your inbox type must be set to default.
It’s worth noting that although you can select visible categories, you cannot create new categories.
2. CREATE EMAIL LABELS:
By default, most emails go to the inbox, and most emails are marked as important. Even if you use email categories, many emails will end up in the “Main Inbox.”
In Gmail, you can use labels to automatically organize the emails you receive. You can follow the steps below.
Step 1: Open Gmail in a browser and sign in to your Gmail account.
Step 2: Click on the ‘Create new label’ button on the sidebar.
Step 3: Enter the name you want to give it and select if you want a particular label to appear under another one.
Step 4: Repeat this process for all labels you create.
After creating different labels, it’s best to apply the labels to related emails. You can then decide which ones are necessary and which ones can be discarded.
3. AUTOMATICALLY FORWARD EMAILS:
If you don’t want to process all your emails in one place, automatically forwarding them will back them up to another account. This way, you don’t have to worry about archiving or deleting these emails.
To forward emails automatically, you need to log in to your Gmail account and follow the steps below.
Step 1: Go to the Settings icon and select to See all settings.
Step 2: Go to Forwarding and POP/IMAP.
Step 3: Select Add forwarding address and type in the email you want to forward to.
Step 4: Confirm on the other email address that you want to have emails forwarded to it.
4. MUTE EMAIL CONVERSATIONS:
With the rise of instant messaging services, most conversations do not need to be conducted via email. But in some cases, you may find yourself being cc’d in irrelevant discussions in your Gmail inbox.
Although you can ask others to remove you from the thread, they may not agree. Therefore, you can use the “mute” option by yourself.
To mute the conversation on Gmail, you can follow the steps below.
Step 1: Open the Gmail app on your phone.
Step 2: When your inbox loads, hold on to the conversation you want to mute.
Step 3: Once the email is highlighted in blue with a tick next to it, go to the three dots in the top right-hand corner.
Step 4: Select Mute from the list of options.
Step 5: Your conversation will now be muted.
5. USE FILTERS:
One of the best ways to keep your Gmail inbox clean is to use filters. In short, filters allow you to choose how to handle certain emails you receive.
Consider choosing to delete them, archive them automatically, or mark them as read to keep your Gmail inbox clean.
To use filters in Gmail, follow the steps below.
Step 1: Log into your Gmail account on your desktop.
Step 2: Go to the Settings icon, and tap on See all settings. Then, go to Filters and Blocked Addresses.
Step 3: Type in the email address or search terms you want to display, and press create filter.
Step 4: Choose what you want to happen when these messages come in.
Step 5: Choose Create Filter.
You can also override the filters for important messages. To do this, you need to follow the same steps as above to enter the “filter” and “blocked addresses”.
Once you reach and open the “Create Filter” tab, you can choose to “Always mark it as important” or add it to the label.
KEEP YOUR GMAIL INBOX CLEAN:
If you don’t know how to do it, it can be frustrating to keep your Gmail inbox clean. But the application itself has many tools to help you achieve this goal.
After trying all of these techniques, remember to clean your inbox regularly instead of waiting for things to pile up.
