How to quickly format basic text styles in Microsoft Word documents?

With applications like Microsoft Word, you can create professional-looking documents with your own computer. Through the years, Word has become more powerful, yet more intuitive. Anyone with basic computer skills can use Word to create well-designed documents.

Formatting text in Microsoft Word refers to controlling how text appears in your document. This includes the size, color, and font of the text. It also covers text alignment, spacing, and letter case.

Microsoft Word styles make it easy to change and apply styles throughout a document. A “style” is a set of formatting settings applied to a specific kind of text.

For example, you can set up a style for headings that’s bold, 14 points, aligned left and uses the Tahoma font. This means all text in your document with the heading style will be formatted the same way. You don’t have to manually format each heading in your document.

How to Format Text in Word

1. For starters, let’s use typographic emphasis (bold, italic, underline) to make the report title stand out.

To do this, select the text you want to emphasize. Click on the bold button on the Microsoft Word ribbon.

Note that the ribbon also has the buttons to apply italic, underline, strikethrough, and other formatting effects for text. Follow the same steps to apply those effects.

2. Now, let’s change the font, font size, and color of the title.

Again, select the text. Click the drop-down arrow on the font section of the ribbon, then select the font you want to apply. In this case, I’m using Arial bold.

3. To change the font size, highlight the text. Click the drop-down arrow on the font size indicator on the ribbon. Click on the font size of your choice.

Or, after highlighting the text, you can type the font size into the font size indicator on the ribbon. This is especially useful when the font size you want isn’t available in the font size selector.

4. You can also use the Increase Font Size or Decrease Font Size buttons on the ribbon to quickly change the font size.

5. We can easily change the font color as well.

Highlight the text, then click the down arrow beside the Font Color selector. Click on the color of your choice.

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